The Office of the Registrar of Companies (ORC) has set October 30, 2025, as the final deadline for all companies to submit their Beneficial Ownership (BO) information a requirement designed to enhance transparency and align Ghana with international corporate governance standards.
Starting November 1, 2025, penalties will apply to any company that fails to file or knowingly provides false information.
What Is Beneficial Ownership and Who Must Comply?
Under the Companies Act, 2019 (Act 992) and the Companies Regulations, 2023 (L.I. 2473), all registered companies must disclose the real individuals who ultimately own, control, or influence company operations.
The requirement applies to:
- Private and public companies limited by shares or guarantee
- Unlimited liability companies
- External companies operating in Ghana
Beneficial owners are typically individuals who hold 25% or more ownership or voting rights, or who otherwise exercise significant control or influence over decision-making.
Why the ORC Is Enforcing This
The ORC’s directive signed by Acting Registrar of Companies, Mrs. Maame Samma Peprah aims to:
- Promote transparency within Ghana’s corporate sector
- Prevent illicit financial flows and money laundering
- Align Ghana’s business practices with global anti-corruption standards
By ensuring businesses disclose true ownership, the ORC hopes to strengthen investor confidence and position Ghana as a trusted, transparent, and compliant investment destination.
The Consequences of Missing the Deadline
Businesses that fail to comply or knowingly submit false or incomplete details will face severe penalties, including:
- Fines of up to 250 penalty units
- Imprisonment of up to two years
- Or both, depending on the nature of the violation
The ORC has emphasized that enforcement will begin immediately after the deadline, underscoring the importance of early compliance.
How to Prepare Before the Deadline
Here’s how your business can get ready before October 30, 2025:
- Identify Your Beneficial Owners
Review your company’s ownership structure to pinpoint individuals with significant control or influence. - Gather Documentation
Collect and verify identification, shareholding details, and relevant ownership documents. - Update Company Records
Ensure your information is accurate and up to date in your internal registers. - File With the ORC
Submit your BO information through the ORC’s online filing portal or at their office. - Stay Compliant
Report any future changes in ownership promptly to maintain compliance.
Why Compliance Is Good for Business
Meeting this requirement isn’t just about avoiding penalties it’s also about building trust.
Transparent ownership structures:
- Improve investor and lender confidence
- Simplify audit and reporting processes
- Strengthen your business’s corporate reputation
In a world where financial integrity increasingly influences business partnerships, compliance becomes a competitive advantage.
Final Thoughts
The ORC’s Beneficial Ownership directive represents a pivotal step toward a more transparent business environment in Ghana.
If your company hasn’t filed yet, now’s the time to act proactively meeting the requirement ensures you stay ahead of enforcement and on the right side of the law.
Need Help Navigating the BO Filing Process?
At JS Morlu, our compliance and audit experts can guide your business through every step ensuring your filings are accurate, timely, and fully compliant with ORC regulations.